Family Jobs
Family job duties are an important part of Providence Nursery School’s cooperative culture. For the school to run smoothly, families and jobs should be well matched. You can state three preferences on the Job Preference Form. We also are interested in your ideas for new jobs.
Families will receive their job assignments in August. Because we have such an involved community, some of the jobs listed may already be assigned. If none of your preferences are available, the Vice President of Administration will contact you to discuss other options.
Families can also serve as members of the PNS Board. These positions fulfill a family’s requirement for a family job.
Board Positions
Our board of directors is made up of volunteers each year. Each position is that family’s job.
President
Overall administration of the school, including calendar and day-to-day operations
Serves as church liaison: communicates with business manager for scheduling rooms, putting up signs or ads in church bulletin
Writes teacher/aide/other contracts
Writes info for newsletter and other documents
Creates and maintains school documents, policies and procedures, information packets, agendas
Oversees other Executive Board members
Oversees family jobs, to be assigned by the VP Admin with President’s assistance
Oversees the maintenance of the facility, checking in with teachers for any proposed changes
Approves spending and oversees school budget (with Treasurer)
Coordinates after school enrichment (soccer, yoga, etc.)
Anything that lacks a volunteer falls to the President; however, the President doesn’t have to do the task, just take the time to find someone who can
Vice President Administration
Fills in for President when necessary (not as important with Co-Presidents)
Tracks member responsibilities
Volunteer hours
Meeting attendance
Parent education hours
Clean-up days
Family jobs
Maintains job descriptions for all positions
Works with President to assign jobs, using job preference forms if possible
Checks to be sure families are performing their jobs appropriately
Substitute coordinator
Helps parents find last-minute subs
Finds subs for teachers for school events (brunches, conferences, etc.)
Keeps master list of parents who are able to sub
Vice President Enrollment
Answers all calls/messages/emails from prospective families, gives tours, and fills openings
Creates and maintains up-to-date roster and wait-list
Updates documents and application form for enrollment packet
Manages in-house/alumni /new families’ registration and sends out confirmation emails.
Runs PNS’s booth at Burke Preschool Fair
Organizes PNS Open House
Oversees PNS advertising/marketing
Vice President Forms
Updates, distributes, and collects forms packets by deadline
Background checks
Maintains medical forms, allergy forms, emergency contact forms
Maintains master school contact lists, field trip folders, and updates forms throughout the school year
Secretary
Keeps attendance and minutes at board meetings
Distributes drafts and makes changes to previous minutes
Assists with electronic communication groups at President’s request
Handles cards/flowers/gifts for families (births, illness, deaths, etc.)
Treasurer
Works with President to write budget / estimates income and operating expenses
Contact person with bookkeeper (who issues financial reports, handles payroll and deductions, can write checks, etc.)
Writes checks to pay bills and to reimburse parents/teachers for school expenses
Keeps track of checks written in check log and submits monthly to bookkeeper
Keeps track of teacher leave and substitutes to submit monthly to bookkeeper
Assistant Treasurer
Makes all school deposits and sends a monthly record of deposits to Treasurer (who submits monthly to bookkeeper)
Collects all payments from families and keeps track of what each family owes, including late fees
Completes DCSP letter as needed by parents
Maintains lunch bunch roster
Fundraising Chair(s)
Events will change from year to year, but have included the Barnes and Noble Book Fair, various Catalog Sales, Holiday Shop, Big Room Playdates, Spring Concert/Raffle and others, as determined by the Fundraising Committee the summer before the school year begins.
Meets with the entire Fundraising Committee several times a year to plan and delegate event responsibilities for every upcoming fundraiser.
Recruits and organizes necessary volunteers for fundraising events
Organizes, reviews inventory, and purchases PNS apparel to sell at events throughout the year, beginning with the Spring Coffee in May.
At times, events may be held with the support of the Social Committee
Solicits ideas and makes suggestions for how fundraising proceeds will be used
Technology Director
Description coming soon…
Family Jobs
Art Corner Coordinator
(This job is done weekly at the school – usually on Monday mornings and Friday afternoons.)
Coordinate art needs with teachers
Maintain paints, easels, smocks, and other art supplies
Check and refill art supplies weekly
Clean brushes and smocks as needed
Bulletin Board/Art Show
(This job is done at the school – usually after school hours or on a weekend day.)
Maintain an attractive seasonal display on school bulletin board
Organize and prepare art for the annual PNS art display at a local library
Class Representative (1 per class – CDO, 2s, 3s, 3/4s, 4s)
Act as communication link between individual class and Board, and between parents and teachers
Organize class get-togethers during the summer as well as the school year
Create class co-op schedule
Track family volunteer hours and send reminders periodically to those who are falling short of requirement
**NOTE: Because Class Reps are required to attend monthly Board meetings, they will not be required to fulfill additional volunteer hours throughout the year. **
Clean-Up Committee
Description coming soon…
Clean-Up Committee Chair
Oversee school clean-up days (5 Saturday mornings each school year) by delegating clean-up responsibilities to parent volunteers
Purchase clean-up supplies as needed
Purchase coffee/juice and light breakfast for clean-up days
Return dress-ups to the proper bins
Check toilet paper, soap and paper towel supplies in bathrooms weekly and restock as necessary
Take out recyclables from kitchen during clean-up days or as needed
Co-op Trainer and Parent Education Coordinator
Coordinate and run Co-op Training for parents
Schedule parent education speakers
Coordinate and run Speech/OT Screenings
Dress-up Coordinator
(This job is done weekly at the school – usually on Monday mornings; can be done Sunday afternoons)
Oversee care, cleaning and maintenance of dress-ups
Provide new dress-ups as requested by teachers or Board or as you see fit within approved budget
Pull out dress-ups at the beginning of each week, checking with teachers for appropriate theme
Return dress-ups to the proper bins
Take dress ups home every other month and wash them in hot water on gentle cycle
Enrichment Coordinator
(This job is usually a good match for someone in the 3s, 3/4s or 4s class, as enrichment activities take place on Wednesdays).
Schedule and coordinate bimonthy special events that enrich/enhance the theme of the week (puppet shows, story times, etc.)
Coordinate room booking with the church
Promote the enrichment activities via email to PNS families, flyers, newsletter and web editor at the beginning of each month
Arrange payment for the event with the Treasurer
Arrive at school on day of enrichment activities to meet presenters/performers and assist them in their preparations
Share responsibility for taking pictures of in-house Enrichment events with Photography Coordinator and post to class websites on Shutterfly
Coordinate volunteers to assist with enrichment activities as necessary
Enrollment Assistant
Maintain Facebook and Instagram pages
Digital Grassroots marketing
Coordinate with website/technology director to make sure website is up-to-date
Create graphics for print and digital with Canva
Work with VP Enrollment on Open Houses for new families including creating Facebook events and emails for wider community distribution
Coordinate with Fundraising/Social Committee as needed to promote events
Trip Coordinator (1 per class – 3s, 3/4s, 4s)
Work with teachers and parents to determine how many field trips the class will go on each year, and to where
Plan and coordinate field trips with various places (VDOT, Safeway, Frying Pan Park, etc)
Schedule and track which parents will drive on each field trip, and determine which child(ren) will go with them
Fire Safety/Health Coordinator
(This job is done at the school once/month.)
Coordinate practice of monthly fire drills with preschool staff and church staff
Check the First Aid supplies each month and be sure they are fully stocked and in order
Make sure the folders with info on communicable diseases are stocked, and ensure there are accident report forms available for the teachers
Help the President create our Emergency Policy information, which may also include working with teachers/President on a Lock-Down Drill
Fish/ Animal Maintenance
(This job involves coming to the school on weekends and is a good match for someone who lives near the school.)
Maintain fish tank weekly
Arrange for animal care during vacations and the summer
Assist teachers in caring for special animal visitors
Fundraising Committee
Assist the Fundraising Chairperson(s) in planning, coordinating and working school-wide fundraisers
Orchestrate fundraising activities within individual classes
**NOTE: Due to the amount of time required for this job, only 4 volunteer hours will be required for the year that you are on this committee.**
Librarian
Prepare weekly book list using Excel
Prepare new books for shelving (as needed)
Provide list of books to teachers for use in lesson plans
Suggest new titles and maintain wish list
Work with Librarians and Database Coordinator to keep book database current
Librarian Assistant
(This job is done weekly at school, usually on Friday afternoons; can also be done over a weekend.)
Pull books to match the theme each week, as provided by the Librarian
Coordinate book repairs and replacement
Re-shelve books each week
Assist the Librarian with the yearly book inventory
Maintenance Chair
Coordinate maintenance of school equipment and lead scheduled maintenance days (5 Saturday mornings each school year)
Create maintenance schedule for school playground
Check with teachers and VP Admin on a regular basis to take care of any maintenance needs that come up between scheduled maintenance days
**NOTE: Due to the amount of time required for this job, the Maintenance Chair will not be required to fulfill additional volunteer hours throughout the year. **
Maintenance Committee (At least 3 families needed)
(This job requires physical work, such as painting, raking, and performing some carpentry duties.)
Help the school Maintenance Chair with any jobs that involve school equipment and/or other maintenance-related activities
Attend all school clean-up days (5 Saturday mornings per year)
Rake pea-gravel and perform general playground maintenance weekly during month(s) assigned by Maintenance Chair
**NOTE: Due to the amount of time required for this job, only 4 volunteer hours will be required for the year that you are on this committee.**
Newsletter Editor
Prepare monthly newsletter by collecting information from teachers, parents and Board members
Photography Coordinator
(This job requires a digital camera. Most work is done at school, but some work needs to be done on a home computer. The parent should have familiarity with Power Point. Need to have availability on some Wednesday mornings).
Produce placemats for each student with photos of their classmates for the first week of school
Set up and coordinate school Picture Day in early fall; assist on Picture Day as needed; organize sales and distribution of picture packets
Set up and maintain photo websites for each class
Share responsibility for taking pictures of in-house Enrichment events with Enrichment Coordinator
Post pictures from Enrichment events on class websites on Shutterfly
Coordinate creation of class photobooks with class volunteers and negotiate with Shutterfly for group purchase price
Distribute class books to those who purchased them
Play-Dough
Make play-dough weekly and drop off at school on Monday morning
Consult with teachers regarding color themes
Social Events Chairperson
(This job is done mostly at school, but will need time to prepare or buy food and/or supplies.)
Organize refreshments, and help with set-up and clean-up for various school functions:
Back-to School night
Co-op training and first two days of school (September)
Holiday Shop (December)
Open House (January)
Spring fundraiser (March)
Spring Coffee
End of Year ceremony (May)
VCPC Representative
Coordinate VCPC events that are hosted by PNS and nomination process for parent and teacher awards
Attend monthly VCPC board meetings (usually conference calls; children are welcome when in-person meetings are necessary)
Attend PNS board meetings in February and March to discuss VCPC award nominations and announce winners
It is recommended that our VCPC Rep takes on a VCPC board position. If this is the case, volunteer hours can be waived.
Website Editor
Post monthly newsletter on website
Update PNS website as needed when requested by Board members